The AI-Powered Meeting Scheduler & Virtual Lobby for Business Meetings
Schedule → Arrive → Meet → Recap
Let clients, prospects, candidates, partners, and other guests book time, arrive through your branded virtual lobby, meet in Roam, and keep the conversation moving with AI-powered recaps.
- Meeting scheduling built in — Let guests choose a time that works
- A branded place to arrive — Welcome guests with your company identity
- Video meetings in the same platform — Go from booking to conversation without stitching together disconnected tools
- AI-powered meeting recaps — Capture transcripts, summaries, and important context afterward
15 min. Not a slide deck – you’ll use Roam live. Join 2,000+ teams who’ve switched.
Give your business meetings a front door
Let them book. Welcome them in. Meet. Keep the recap.
Your website is branded. Your proposals are branded. Your client experience is carefully considered.
Why should the meeting start with a generic video link?
Roam combines business meeting scheduling, a customizable virtual lobby, video conferencing, and AI-powered meeting summaries in one connected experience.
- Schedule through your Lobby
- Arrive on a branded waiting page
- Meet in Roam
- Recap with AI-powered meeting tools
Stop making guests navigate your meeting stack
Give every guest one connected path from booking to recap.
A client shouldn’t have to understand your software stack just to talk to you.
Every extra step creates another opportunity for friction.
Typical external meeting — Scheduling link → Calendar invite → Email → Meeting link → Another platform → Waiting room → Meeting → Separate AI notes tool
With Roam — Book → Arrive → Meet → Recap
More than meeting scheduling software
It’s not just a better way to put something on the calendar. It’s a better way to host the entire meeting journey.
If all you need is another calendar link, there are plenty of scheduling tools. Roam is built for businesses that want the meeting itself—and everything around it—to feel more connected.
Meeting scheduling
Let clients and other guests find time on your calendar.
Branded virtual Lobby
Create a recognizable place for people to book and arrive.
Video meetings
Move directly into the conversation in Roam.
AI-powered recaps
Capture what happened and keep important context afterward.
Virtual office
Give your team a shared place to work together between external meetings.
Meeting scheduling without the back-and-forth
Share your availability. Let guests choose.
Stop trading emails just to find 30 minutes that works.
Roam Lobby gives you a shareable online meeting scheduler connected to your calendar, so clients, prospects, candidates, and partners can book available time directly.
- Custom availability windows
- Multiple meeting durations
- Buffers and minimum notice
- Daily booking limits
- Booking questions
- Email and SMS reminders
- Separate Lobby links for different meeting types
- Multiple hosts
- Round-robin, collective, and group scheduling
A branded virtual lobby for your business
Make the meeting feel like your company before it starts.
Your external meetings are part of your customer experience.
Customize your Roam Lobby so your booking and arrival experience feels more like your business and less like a generic scheduling page or waiting room.
- Your company branding
- The meeting name
- The host’s name
- A countdown to the meeting
- No wondering whether they clicked the right link
Built for client-facing teams
Give every external conversation a more connected experience.
Sales
Give prospects a direct way to schedule—or Drop In when your team is available. Route meetings across your team, then host the conversation without handing the prospect off to a disconnected video platform.
Consultants & professional services
Let clients schedule consultations, arrive through your Lobby, meet face-to-face, and keep important context with Roam’s AI meeting tools.
Agencies
Use a customized Roam Lobby as the front door to client meetings so your brand doesn’t disappear when the meeting begins.
Recruiting
Give candidates an easier path: Choose a time → Arrive at your Lobby → Know they’re in the right place → Meet the hiring team.
Customer success
Give onboarding calls, training, reviews, support conversations, and renewals a shared home instead of recreating the experience across disconnected tools.
Already free? Let them drop in.
A booking page with a doorbell.
Not every conversation needs to happen next Tuesday at 2:30.
When Drop-Ins are enabled and you’re available, your Roam Lobby can give guests the option to connect now instead of scheduling for later.
- Skip — “Send me your availability.”
- Skip — “Here’s my calendar. Find something next week.”
- Engage while interest is fresh — Let customers and prospects connect now when you’re available
Meet. Then let AI help with the recap.
The external meeting journey shouldn’t fall apart when everyone leaves the call.
Roam’s AI-powered meeting features help capture the conversation with transcription and summaries so important context doesn’t disappear when the meeting ends.
- Schedule
- Arrive
- Meet
- Recap
Compare your meeting stack
Schedule, meet, recap, and stay connected through one virtual office platform.
Your virtual office needs a front door
Schedule → Arrive → Meet → Recap
A better way to schedule and host business meetings.
Stop sending people through a maze of scheduling tools, calendar invites, generic meeting rooms, and disconnected follow-up apps.
15 min. Not a slide deck – you’ll use Roam live. Join 2,000+ teams who’ve switched.